how to calculate indirect cost rate for federal grants

Develop Your Budget | grants.nih.gov The information herein is used by the organization for the development of the indirect cost rates as shown on the subsequent sections of the guide, Download Example - Statement of Total Cost Table [PDF 84 KB]. Replaced statement under 3.A. Administration is defined as general administration and general expenses such as the director's office, accounting, personnel and all other types of expenditures not listed specifically under one of the subcategories of Facilities (including cross allocations from other pools, where applicable). State/local governments' indirect costs are normally charged to federal awards by the use of an approved indirect cost rate. to a non-Federal entity unless OMB designates a specific cognizant agency for audit. Where an organization's major functions benefit from its indirect costs to approximately the same degree, the allocation of indirect costs may be accomplished by (i) separating the organization's total costs for the base period as either direct or indirect, and (ii) dividing the total allowable indirect costs (net of applicable credits) by an equitable distribution base. Download Appendix I through Appendix V [PDF 238 KB], Indirect Cost Rate Guide for Non-Profit Organizations. Your organization needs an indirect cost rate for: management information, to be in compliance with Federal regulations, 2 CFR Part 200, Subpart E & Appendix IV, or the FAR (whichever applies), close-out purposes, and for audit documentation. one which results in an accurate measure of the benefits provided to each activity of the organization. Facilities is defined as general administration and general expenses such as the director's office, accounting, personnel and all other types of expenditures not listed specifically un. This paragraph applies to the following types of documents and their supporting records: indirect cost rate computations or proposals, cost allocation plans, and any similar accounting computations of the rate at which a particular group of costs is chargeable (such as computer usage chargeback rates or composite fringe benefit rates). ), you may choose to use a de minimis rate of 10% of modified total direct costs (MTDC). Knowing these procedures while preparing an indirect cost rate proposal, may make the review process more efficient and timely. If no approved rate exists, the pass-through entity may negotiate an indirect cost rate with the subrecipient or accept the de minimis rate (. Provisional rate or billing rate is a temporary ICR applicable to a specified period which is used for funding, interim reimbursement, and reporting indirect costs on federal awards pending the establishment of a final rate for the period. Where an organization's indirect costs benefit its major functions in varying degrees, indirect costs must be accumulated into separate indirect cost pools. Gann Limit - Accounting (CA Dept of Education) To facilitate equitable distribution of indirect expenses to the cost objectives served, it may be necessary to establish a number of pools of indirect (F&A) costs. A schedule that summarizes total cost by line item expenditure, which should include , but not be limited to: Total expenditures (reconcilable to the audit if using actual numbers), Indirect cost rate calculation and federal percentage.

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